Conference Manager

Competitive compensation and benefits offered. Medical (minimal employee contribution), dental, short and long-term disability, life insurance, 401(k) matching at 4%, flexible work schedule, occasional remote work available.

Arizona Society of CPAs

April 30, 2019

The conference manager acts as the overall project manager for conferences and other events hosted by the Society. The position is responsible for coordinating various requirements such as vendors, venues, registration and attendance, speaker travel accommodations, sponsor exhibits, and other event details. This non-supervisory position requires extensive time management and prioritization, internal and external customer service, exceptional interpersonal and communication skills and attention to detail.

1. Manages all tasks related to the creation and delivery of events including updates to database and website, and communication with venues, sponsors, speakers, staff and committee members. 2. Communicates with event sponsors to ensure contract specifications are delivered according to deadlines. 3. Ensures appropriate and timely communication with committee members, ASCPA staff, venues, vendors, sponsors, and speakers. 4. Manage and execute the marketing strategy for all conferences and events in coordination with impacted departments to include editing promotional content. 5. Assists with the creation of the annual budget and reports monthly expenses, revenue and accruals. 6. Provides staff leadership to special interest sections to identify Continuing Professional Education (CPE) content and presenters for conferences, seminars, webinars, roundtables and articles. 7. Recruits and trains volunteers for Society events. 8. Assists with the preparation and delivery of the annual CPE catalog and creation of the annual schedule. 9. Assists with maintenance and cleanliness of learning center and conference room before and after CPE programs. 10. Other duties as assigned.

• Are you team-oriented, customer service driven? • Do you enjoy working in a professional environment and assisting others in bettering their skills and career? • Do you have a passion for event planning? • Are you highly organized, communicative and results driven? • Do you like to create programs to help others?

• Must have bachelor’s degree or equivalent experience. • Must have 3-5 years of prior meeting planning experience, association experience preferred. • Must possess excellent organizational, communication, interpersonal and problem-solving skills. • Knowledge of databases, software programs such as Microsoft Word, Excel, and Outlook. • Must maintain a positive attitude toward customers and ASCPA staff. • Must be able to perform these functions with or without reasonable accommodation. Physical Requirements o Must be able to work a 40-hour week, plus overtime and/or irregular hours as required to complete assignments. May stand or sit for extended periods of time. Must work with limited supervision using own judgment and discretion on routine matters. Must transport oneself to and from other areas of the facility and travel to other divisions when necessary. Must be able to read and write English; perform math calculations; have good visual acuity; think logically; pull, push, lift and carry various objects. Environmental Requirements o The office environment consists of separate offices, conference room and modular office space. This location includes adequate lighting, heating/cooling, equipment and furniture in good working condition. Due to the nature of the professional association and its constant push for change to stay in the forefront of the profession, this setting will require flexibility in thinking and acceptance of change. This association has thousands of highly professional members who will view the association in many ways, because of this fact the attire for work must be professional and work is to be done constructively and cheerfully. • This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other different tasks be performed when circumstances change.

The Arizona Society of CPAs is a 5,000 member professional association serving its members through image enhancement, education and advocacy. Please send your resume to